How to create a schedule

You can create a schedule board of tasks and activities, track their completion and provide choices to select from when they are completed.


Add new board

Tap the plus (+) icon in the top right to bring up the new board menu. Select Schedule to create a blank schedule board.

Set schedule title

Select schedule title image. The text box to the right of the image will automatically be filled in but you can tap it to change the title text to further customize if you need.

Add tasks

Tap the "Add Task" box to add task images. The maximum number of tasks you can add depends on the size of your device screen: 8 tasks for iPad, 7 tasks for iPhone 5 or larger, 5 tasks for smaller iPhones.

Add timers

If you want to set a time limit for a task, then tap the "Add Timer" button to add a timer to the task.

Add activities

Tap the "Add activity" boxes to add activity images. After all tasks are done, the child can select from one of these choices as a reward for completing the schedule.

Save schedule

After all images are set and necessary adjustments are made, tap the "Save" button in the top right to change from edit mode to user mode. The board is now ready to use.

Use the play button to have the text the entire board read out loud or tap an individual image for just that image's audio.

The currently active task will be slightly larger than the rest to bring attention to it. When the task is done, it can be dragged to the "All done" column. The next task will then be enlarged.

If a timer is assigned to a task, it will appear in the middle column when the task because active. Tap the timer to start it.

When tasks are all done, the child can tap from one of the activities on the bottom to select their reward.

How to reorder schedule tasks

You can easily change the order of events using the day view of your Calendar.


Open Schedule Board in Edit Mode

Open the schedule board you wish to edit by selecting it from the app's main screen. Tap on 'Edit' in the top right to switch into editing mode.

Reorder tasks

Drag the gray 'Dragger' on the right side to reorder tasks.

How to create a user profile

You can create profiles to organize your boards by user. This is helpful when using the app for multiple children, in a classroom setting or if you have a large number of boards and you need more control on how to organize them.


Open profiles popup

Tap the "Profiles" button from the app main screen to open the Profile popup menu.


Create new profile

Tap the "New" button at the bottom of the popup to create a new profile.


Complete the profile

Tap the "Name" field to set the profile name (required).

Tap the "add photo" box to set a personal photo for the profile (optional).

Save when done. The popup will close automatically.


Activate the new profile

You must set the new profile as the active profile to start using it. To do this, re-open the profile popup by tapping on the "Profiles" button on the app main screen.

Tap on the new profile to select it as the active one.


Using the profile

The currently active profile photo and name will be displayed at the top of the main screen.

Keep in mind that the app main screen will only show boards for the active profile. If you don't see a board you are looking for, check that you have the correct profile activated.

Since new profiles start out empty you will not see any boards listed yet. Any new boards that you create will be created under the profile that is currently active.

You can switch back to "All" or to any other profile by returning to the Profiles popup.

If you want to copy or move boards from one profile to another, tap on the "Edit" button on the app main screen and use the buttons below the board(s) to complete the desired operation.

How to print or share a board

Your boards can be printed or shared with other users or apps by using one of the several sharing options.

Note: Schedule board screenshots are shown below but the instructions are the same for all board types.


Open Sharing Menu

Open the board you wish to print or share by selecting it from the app's main screen.

Tap on the Sharing icon near the top right to open the sharing menu.


Select the appropriate sharing option

Select the sharing option that works for what you need:  
  • Print Board - Use this option to print the current view on the screen to your Airprint-enabled printer.  Refer to Apple's support page to learn how to Print from your iPhone, iPad, or iPod touch.
  • Email PDF - Use this option to generate a PDF of the current view on the screen, which you can then email to yourself or others.  This is useful if you do not have an Airprint-enabled printer or want to share with someone that doesn't have the Choiceworks app.
  • Share Board - Use this option to share the board with another Choiceworks user via email or other apps on your device (like Dropbox).
  • iTunes Sharing - Use this option to export the board so that it can be copied to your computer using iTunes File Sharing.  Refer to Apple's support page About File Sharing on iPhone, iPad, and iPod touch.

How to create custom images and audio

You can use your own images and record your own audio to customize your boards. These custom images become part of the app's image library so that they are available for use next time you need them.


Open Image Chooser

Tap on a placeholder box on any of the boards to bring up the image chooser dialog.

Open Image Editor

Tap on the camera icon in the top left to open the image editor.

Configure image

Set the image text by tapping on the text box on the top. Select an image by tapping on the camera button. You can taking a new photo a using your camera, choose an existing image from your photo library or use a stock Choicework image. Record a custom audio clip by tapping the red record button. Tap again when finished to stop the recording. The green play button will playback the audio so you can review it. Select one or more board areas to determine where this image can be used. Tap "Save" when finished.

How to backup boards

It is recommended that you use one of Apple's supported methods for backing up your device. You can also manually backup your boards for safe keeping in case they are deleted accidentally or your device is lost or damaged.

The method of backup described here uses iTunes File Sharing, which allows you to share files between the Choiceworks App and your computer by connecting your device to iTunes.

You can also share boards by email and send them to yourself, which is a convenient way to backup your boards if:

  • You only have a few boards you want to backup
  • Do not have access to a computer and iTunes

Note: Schedule board screenshots are shown below but the instructions are the same for all board types.


Open Sharing Menu

Open the board you wish to print or share by selecting it from the app's main screen.

Tap on the Sharing icon near the top right to open the sharing menu.

Tap on the "iTunes Sharing" option to generate a backup file. The file will be saved to your device and will be downloaded in the subsequent steps.

Repeat this step for each board that you want to backup.


Connect your device to iTunes

Connect your device to your computer and launch iTunes.

Select your device in the iTunes. Get help if you can't find it.

Click Apps in the list on the left and scroll down to the bottom to view the "File Sharing" section.

Locate Choiceworks in the list of apps in the File Sharing list

From here you can select the board file that you want to download to your computer. Once copied, you can put them somewhere for safe keeping.


Restoring from backup files

If you need to restore any boards from your backup file, use the File Sharing screen in iTunes (see Step 2 above) to "Add" the file(s) to your device.

Once the files are all transferred to your device, open the Choiceworks app and launch the "Import Boards" menu from the settings panel. From here you can tap to import the boards using the files you just transferred.

Manage Your Image Library

You can use the Manage Image Library section to:

  • Add new items (images, videos, audio) to your library
  • Edit existing library items
  • Add or replace audio and video associated with your library items
  • Delete items you no longer need
  • Categorize items to make finding and using them in boards easier
  • Duplicate stock images so that you can customize them

Keeping your library organized will save you time, reduce storage used on your device and increase overall performance of the app.


Open app Settings panel

Open the app settings panel by taping the gear icon (top left) on the app's main screen.

Tap on 'Manage Image Library' to open the image manager.


Navigating the Image Library

This screen is where you can see your image library, add new items and select exist items to edit or remove.

From here you can do the following actions:

  • Tap the plus (+) icon to add a new item to the library.
  • Tap any row to edit that item.
  • If you know the name/caption of the item you are looking for, you can use the search to quickly find it.

Using the Image Editor

The Image Editor is where you can control all the attributes of an item in your library.

From here you can do the following actions:

  • Add/edit the caption
  • Add an image. You can select one from the built in Choiceworks library, your photo library or use your device's camera *
  • Add audio by recording it using your device's microphone *
  • Add video. You can select one from your photo library or record one using your device's camera *
  • Assign categories to the image to control which areas on the boards you can use the image
  • Delete the item from the library

Note: * You must give the Choiceworks app permission to access your camera, photo library and/or microphone in order to use these features. If you are having trouble with these features, check the permissions by going to the Settings app, scrolling down to Choiceworks and make sure these permissions are enabled.

How to create custom board labels

You can change the text and audio for any of the labels that appear on the Schedule, Waiting and Feelings board. This feature can be useful for non-English speaking users or if you have additional ideas on how to customize the boards for your specific scenario.


Open app Settings panel

Open the app settings panel by taping the gear icon (top left) on the app's main screen.

Tap on 'Customize Board Labels' to open the label editor.

This screen is where you can see the currently selected label set, list of all custom label sets, add new label sets and change the current label set.


Create a new label set

Tap the plus (+) icon to add a new label set for the board(s).


Configure the label set

Tap the name field to set a name for the label set.

The labels for each board are listed. Tap on the one(s) that you want to customize. If you don't customize a field, the default will be used.


Set label options

After tapping on a field, you can set custom text, record a custom audio or turn off the label so that it is hidden from the board.

When you are done customizing, save the label and labet set. Your new label set will be selected as the current label set. Next time you open a board, it will be displayed with your custom label(s).